Proofreading Services

Let’s Work Together

Pam is a seasoned blogger and a true professional. Like so many who’ve been writing online for many years, she was confident her website content was in good shape. And it was, mostly. But, after she read my edits and suggestions, she wrote these words:

My entire professional career has been in writing, so I wasn’t sure that I needed any proofreading services for my website. However, I was very happy that I had Sally look over my site. She gave me specific, detailed edits that comply with the Chicago Manual of Style–which helps my website have a cohesive brand voice. She also made suggestions to improve the site overall. It’s so helpful to have another professional review your work! I would definitely work with Sally again on future projects.

-Pam Farley, Diffuser Lady

Leona Hunt is a proofreader who knows our brains trick us into seeing what we want to see. After I proofread her content, she had this to say:

Sally Olson helped me proofread through my website, and I was thankful that she helped clear up some would-be embarrassing errors! Sally certainly puts kindness and insight into her work. I am confident she will take care of her clients’ needs.

-Leona Hunt, Here for You

Q: Which service is right for my project?

A-1: Choose proofreading services if you want your grammar, spelling, punctuation, and style to shine.

A-2: Choose copyediting if you want clarity brought to your message.

Q: Which types of writing do you proofread or copyedit?

A: I will copyedit or proofread most online nonfiction writing. Here’s a short list in alpha order:

  • Ad Copy
  • Articles
  • Blog posts, pages, landing pages  (squeeze pages ), opt-in forms, and lead magnets. (Including captions disclaimers, policies, rights, etc.)
  • Business communication & documents
  • E-books
  • Email and campaigns
  • Pitch letters
  • Website content, including checking links. (Including captions disclaimers, policies, rights, etc.)

Q: What’s your method for reviewing my nonfiction writing?

A-1: I read your nonfiction content four times.

  1. On paper
  2. On screen
  3. Aloud
  4. Backward (Starting from the end and reading toward the beginning.

The Chicago Manual of Style and AP Stylebook are the most commonly used. Please let me know if you use a different style guide.

A-2: I use the comments feature to share suggestions

If I find extra spaces or duplicated words (e.g., the the), I’ll call them out in comments inside the document. If you accidentally omit a word, I’ll let you know in the most helpful way possible. Everyone makes mistakes sometimes.

I’ll return your documents with suggested corrections and comments. You may choose to receive a “flattened” version (with all changes incorporated) or a marked-up version (so you can accept or not any edits). Either way, it’s entirely up to you whether you include any or all of the suggested changes. After all, the content is yours, not mine.

No matter the length of your document, I will always print, proofread, and mark-up a paper copy of your written work. Antiquated? Maybe. But, the truth is our brains process digital content differently than words on a printed page. Therefore, I will always proofread a hard copy* and a digital version of your work. (* Printing costs might apply.)

A-3: I use software tools like these for marking up electronic files:

  • Microsoft Word Track Changes
  • Google Docs Comments
  • A PDF Markup App
  • If you’re an Apple user, please let me know.

Q: How much do your proofreading and copyediting services cost?

Basic proofreading $.015 per word*

Proofreading puts a shine on grammar, spelling, punctuation, and style.

(Includes checking grammar, spelling, punctuation, style guide, omitted words, word usage, and general formatting.)

Copyediting: $.030 per word*

Copyediting does that and more to bring clarity to your message.

(Includes checking grammar, spelling, punctuation, style guide, omitted words, word usage, and general formatting.)

Fact-checking and research: $30 hour

*Project and contract-retainer rates are negotiable. Rates are based on US dollars.

Q: How long does it take to proofread or copyedit my content?

A: It varies by the project.

These timeframes are designed to accommodate a few clients at once. Use them as guidelines. I strive to work within your timeframe:

<1,000 words – One-to-two business days

1,000-3,000 – Two-to-five business days

3,000-5,000 – Five-to-six business days

>5,000 – Let’s talk about it.

Express jobs (with applicable fees) are possible, but not recommended. I prefer to read your content thoroughly instead of quickly.

Q: How do I get started?

A: Very easily! Follow these steps or contact me here.

  1. Read the Terms & Conditions.
  2. Complete the project questionnaire.
  3. I’ll contact you after I’ve read your answers to the questionnaire.
  4. You’ll sign a contract and statement of work, which spells out agreed-to rates and deadlines. Then send it back to me. (A down payment might be required.)
  5. You’ll send your electronic file(s) to me.
  6. I’ll quickly review your file(s) to make sure I can open them. I might have more questions for you at this point.
  7. I will proofread your content four times using a nine-step process.
  8. I return a marked-up version of your file(s) to you.
  9. Full payment is due when you receive my proofreader’s comments.

Please reach out to me with your questions.